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South East London: Personal Assistant job

Listed by Veracity Education VIPs

Personal Assistant

Description: Listed by Veracity Education VIPs Ltd -

Our client a school in South East London are looking for an experienced PA to support at senior level to support with the day to day activities and projects that support the delivery of support services at the School.

This successful applicant will have the opportunity to lead on projects in the absence of the Director as well as having ownership of other projects and so a high level of initiative is a must.

Candidates must be highly self-motivated, professional and capable of managing their work load and prioritising tasks in a fast-paced and varied environment.

Main responsibilities:

- Maintaining her diary and arranging meetings and appointments.

- Screen incoming telephone calls, emails, post, queries and requests corresponding or delegating as appropriate on behalf of the Director of Operations.

- Arrange travel and accommodation as required, meeting and greeting visitors at all levels of seniority.

- Take dictation and minutes and assist in the preparation of presentations.

- Devise and maintain office systems including data management and filing.

- Support with maintaining the School risk assessments

- Ensure the support staff handbook is kept up to date and liaise with the Deputy Head on the maintenance of the relevant sections of the teaching staff handbook.

- Assist with Board Level meetings; prepare meeting agendas, perform research for meetings, and take minutes for meetings.

- Manage <£25k projects e.g. office moves, new process implementations or new staff initiatives and follow-up with team members where required

- Support with the management of major capital projects including liaison with internal and external stakeholders.

- Establish and maintain processes to ensure effective communication channels for the governors, directors and committee members.

- To arrange the Board of Governors Strategy Away Day and any Governor events.

- Provide support, as required, when implementing any HR related projects or changes.

Key skills and experience:

Essential

  • Educated to A-Level or equivalent
  • PA and/or Executive Assistant experience reporting directly to senior management
  • Knowledge and understanding of GDPR.
  • Commitment to continued professional development (CPD)
  • Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Comfortable working at all levels within an organisation and dealing with a range of stakeholders.
  • Good typing speed and experienced in minute taking for formal meetings
  • Strong administration and prioritisation skills.
  • High level of confidentiality and discretion
  • Familiarity with computer software and databases
  • Ability to work as part of a team or independently as required
  • Excellent communication skills both written and oral
  • Ability to work at pace and meet deadlines with high levels of attention to detail and accuracy.
  • Tact and diplomacy
  • High level of expertise in use of Word, Excel and PowerPoint and system use.
  • The ability to display resilience, to always remain calm, professional and to have a good sense of humour.

Desirable

  • Educated to graduate level or equivalent
  • Knowledge of human resource policies, processes and procedures
  • Project Management qualifications

Date listed: 11/02/2019

Listed to: 25/03/2019

Location: South East London, Great Britain

Employment Details: permanent, full time standard full time hours each week

Yearly Salary: GBP £30000


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