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Reading-based Legal Secretary job role

Here's a position posted by Page Personnel Secretarial & Business Support

Legal Secretary

Description: From Page Personnel Secretarial & Business Support -

Our client is looking for a Legal Secretary to provide administrative support some of the Partners but specificlally the Commercial Property team and Partner.

Client Details

Our client is one of the UK's leading Law firms with offices all across the South of England and in Wales. They work with all types of clients, ranging from Commercial Business, Not-for-Profit, Government Agencies and Private Individuals.


The role:

* Support Commecrial Property solicitors in important client and matter inception procedures, to include conflict and money laundering checks

* Support solicitors on typing agreements and documents of varying length, by way of dictation and copy typing, accuracy is important

* Organising conference calls and sharing call details with attendees

* Assist fee earners in the management of their diaries, including client facing and business development commitments and the scheduling of meetings

* Make hotel and travel arrangements for fee earners, including making the necessary bookings

* Support the team in important file audit processes through diarising file audits and maintaining support paperwork and follow up actions

* Maintain client contacts in the solicitor's databases, and their linkage with the firm's database

* Support on the billing and credit control process, often forming links with your counterpart within the client, and following client payment processes, as well as firm billing processes

* Take an active part in regular and ad hoc meetings regarding workloads, projects etc and to receive, promote and discuss issues and new ideas

* Photocopy, small volumes to accompany correspondence and where necessary high priority documents regardless of size

* Filing physical and electronic correspondence for solicitors

* Carrying out Land Registry searches and uploading Land Registry documents and plans

* Organise and meet and greet early morning events/breakfast meetings

* Process expenses for fee earners


The Successful Applicant

The Person Specification

  • Strong sense of confidentiality
  • Conscientious and self-motivated, with a positive attitude to work
  • Previous Experience with Commercial property needed
  • Good planning and organisation skills
  • Accuracy and good attention to detail
  • Good communication skills - professional and courteous manner with clients and colleagues
  • Good team working skills
  • Good time and project management skills
  • Educated to GCSE level (or equivalent) - must have minimum Grade C for Maths and English
  • Able to attend work on a daily basis, and flexible with regard to working additional hours when necessary
  • Smart appearance
  • Excellent IT skills and ability to use office equipment and technology
  • Office Administration experience

Job Offer

A salary paying up to £21,000 and other additional benefits

Added on: 17/04/2019

Applications Until: 24/04/2019

Location: Reading, United Kingdom

Structure: permanent, full time Up to 40 hours each week

Package: GBP £23000

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